export and archive folder in outlook 2016

Export and archive folder in outlook 2016 archive#

Open in New Window This opens another Outlook 2016 window with the selected folder opened.

Export and archive folder in outlook 2016 archive#

In the opening Import and Export Wizard, please click to select the Export to a file option, and click the Next button. Archive Archiving older messages moves them from the main. Click File > Open & Export > Import/Export (or File > Open > Import ). Is this the case? Is my understanding correct? Am I nuts for thinking Microsoft was a little foolish for calling this 2016/19 feature Archive when they still have a feature called AutoArchive that does a completely different thing?ĮDIT: I should specify that this is in an Exchange Online environment, which uses Office 20 click-to-run, and does NOT have Office 365 online archiving enabled. If you need to export emails by specified date range to PST file in Outlook, please do as follows: 1. You'll also use Export with accounts, and to back up Calendar and Contacts when you have an IMAP account in Outlook 2013. Use Export if you just need one folder (or a few), not the entire contents of the pst file. Move personal folders from one Outlook to another. Move mail items from Outlook 365 to a new computer. Transfer Outlook calendar items, attachments, contacts, etc., to another computer. Transfer Outlook data and settings to your new computer.

This would either be done manually or using the AutoArchive feature to set it up. pst file you should copy it, not export, to create a backup. Transfer Outlook 2007, 2010, 2013, 2016, or 2019 data to a new computer. This differs from the old (perhaps colloquial) definition of archiving, which at least in my part of the world referred to moving email into a. If you have set up a PST file in Outlook then you can also move messages by clicking and dragging them to the appropriate folder.

From the menu that appears, select Move to Folder From the list that appears, select a folder and click OK.

Out of your mailbox anything in this folder is still in your mailbox and taking up space against your mailbox quota. Although Outlook automatically creates Data Files as needed when you add accounts, you might want to add your own Data Files (.pst - files) to a profile. To move mail to Outlook data file, right-click the message you wish to move. Please, someone correct me if I'm wrong in my understanding of the Archive folder in Outlook 2016/2019.įrom reading the help article on this folder online, it seems that the Archive folder is merely a 'stash', it's for items you don't want cluttering up your Inbox or other folders, but you're not yet ready to delete.